These bylaws constitute the code of rules adopted by Calhoun County Historical Commission for the regulation and management of its affairs.

 

BYLAWS OF THE CALHOUN COUNTY HISTORICAL COMMISSION

(Adopted October 8, 2013)

ARTICLE I: Name

The Calhoun County Historical Commission is hereby created and assumes the duties and responsibilities in accordance with the Texas Local Government Code, Chapter 318.

ARTICLE II: Purpose

The purpose of the Calhoun County Historical Commission shall be to initiate and conduct such programs as may be suggested by the Calhoun County Commissioners Court, the Texas Historical Commission, interested Commission Members and citizens for the preservation of the historical heritage of Calhoun County. The activities shall include the locating of and marking historical sites and structures, the informing of the community of historical activities, preserving the historical heritage of Calhoun County, involving the community in historical preservation, and interacting with other related agencies, groups and civic organizations involved in preserving Calhoun County historical heritage.

ARTICLE III: Membership

1. Members are appointed by the Calhoun County Commissioners Court.

2. Members shall be appointed during the month of January of odd numbered years and shall serve for a term of two years.

3. The term of office for Members of the Commission will be two years. There are no term limits and, therefore, Members may serve any number of consecutive terms.

4. Unless otherwise specified, all Members are voting Members.

5. Member Emeritus status is available to Members who have made significant contributions to the CCHC, and who are unable for any reason to continue as active Members. Nominations can be considered at any meeting and will be approved by a two-thirds vote of those present.

6. Any Member may resign at any time by delivering written notice to the Secretary or Chairperson of the Commission. Such resignation shall take effect upon receipt or, if later, at the time specified in the notice.

7. Members desiring reappointment must attend at least three Commission meetings per year or actively work on a committee, task force, or project.

ARTICLE IV: Meetings

1. Meetings shall be open to the general public, and shall be conducted in accordance with the Open Meetings law, Texas Government Code Chapter 551.

2. Regular meetings of the Commission shall be held at least four times each year, or more frequently as deemed necessary by the Commission. Special meetings may be called by the Chairman or any three Members.

3. Notification of the meeting stating the place, date, hour and agenda shall be made by mail, electronic mail or telephone call.

4. Written notice of the date, time, place and subject of each meeting must be posted in a place readily accessible to the general public in the county courthouse at all times for at least 72 hours before the scheduled time of the meeting, except when there is an emergency or urgent public necessity as provided by Texas Government Code Section 551.045.

5. Ten Members shall constitute a quorum.

ARTICLE V: Officers

1. The officers of the CCHC shall be Chairman, Vice-Chairman, Secretary and Treasurer. The candidates receiving the largest number of votes at the first meeting of odd-numbered years shall be elected. Their term shall be for two years. They shall take office immediately following their election. Officers may serve consecutive terms. The Commission may have, at its discretion, such other officers as may be appointed by the Members of the Commission.

2. Chairman - The Chairman shall have executive supervision over the activities of the Commission within the scope provided by these bylaws. The Chairman shall preside at all meetings, submit an annual report of the activities of the Commission to the Calhoun County Commissioners Court, and submit a general budget request with assistance from the Finance and Budget Committee to the Commissioner Court and serve or designate a representative to serve on any board, commission or committee as requested to represent the CCHC to all other organizations.

The Chairman will also appoint the Nominating Committee at the final meeting in even-number years.

3. Vice-Chairman - The Vice-Chairman shall perform such duties as the Commission or the Chairman may direct and shall assume the duties of the Chairman in the event of absence, incapacity, or resignation of the Chairman.

4. Secretary - The Secretary shall keep the minutes of the meetings of the Commission and perform such other duties as may be prescribed by the Commission or Chairman.

5. Treasurer - The Treasurer shall make financial reports at each meeting and perform such other duties as may be prescribed by the Commission or Chairman.

6. Executive Committee shall consist of the Chairman, Vice-Chairman, Secretary, and Treasurer. The Executive Committee shall decide question of policy that for any reason cannot be acted upon at a meeting of the Commission and perform such other functions as designated in the bylaws or otherwise assigned to it. Three Members shall constitute a quorum at any meeting of the Executive Board.

7. Resignation and Vacancy: An officer may resign the office while not necessarily resigning membership on the CCHC by submitting a letter to the CCHC which shall be read into the official minutes. Vacancies occurring in any office other than Chairman shall be filled for the remainder of the term by electing a substitute at the regular meeting following the resignation.

ARTICLE VI: Committees

1. The CCHC Chairman shall establish committees and appoint Committee Chairmen as needed to perform the work of the Commission. The interests of the CCHC Members and the latest edition of the Texas Preservation Handbook for County Historical Commissions shall serve as a guideline for the work of the Commission and for what committees are needed to perform that work.

2. At the final meeting of even numbered years, the Commission Chair shall appoint a Nominating Committee and designate its Chairman that will submit a slate of officers to include Chairman, Vice-Chairman, Secretary and Treasurer to be voted on at the first meeting of odd-numbered years. The Nominating Committee shall have at least three Members and select its slate of officers from Members who are active at the end of the year the Nominating Committee is formed.

3. The Executive Committee shall serve as the Finance and Budget Committee.

ARTICLE VII: Training

The Commission with assistance from the Texas Historical Commission, shall carry out board and volunteer training.

All Members of the Commission shall have two (2) hours of formal training on the Open Meetings Act and the Texas Public Information Act within 90 days of taking office. Certificates of Completion shall be filed with the Commission Secretary.

ARTICLE VIII: Parliamentary Authority

The proceedings and business of the Board of Directors shall be governed by Robert's Rules of Order unless otherwise provided herein.

ARTICLE VIX: Amendment to the Bylaws

These bylaws may be amended or repealed by a two-thirds vote of those voting, provided notice was given at the previous meeting. Or they may be amended at a special meeting called for that purpose upon previous notice in writing and a two-thirds vote. All amendments shall be submitted in writing.

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